Digital Commons @ Kent State University Libraries Guidelines

Digital Commons @ Kent State University Libraries is Kent State University's Institutional Repository, a platform for the preservation and promotion of the academic output of our multi-campus system. The purpose of Digital Commons @ Kent State University Libraries is to publicize, disseminate, and preserve the scholarly work of Kent State University scholars and affiliates in an open access environment for the purpose of shared knowledge and learning.

Digital Commons @ Kent State University Libraries is maintained by Kent State University Libraries and consists of multiple channels, including the following:

Academic Communities - Academic communities are arranged by department, institute, campus, or other Kent State University division or structure. Here we can, with copyright permission, post materials that have been previously published elsewhere, along with other content created by the Kent State entity. [link to printable version]

SelectedWorks - SelectedWorks gives faculty and scholars the ability to present a virtual library of their research and academic output. It’s an online collection of curriculum vitae and so much more! [link to printable version]

Image Galleries - Image galleries are suitable for highlighting collections that are visual rather than textual in nature. Galleries are online exhibits and can include digitized versions of photographs, artwork, and other scanned images. [link to printable version]

Journal and Book Publishing - Digital Commons supports open access, subscription-based, or hybrid journals and other serial publications. Journals have their own customized designs and the peer review process is built into the customizable workflow. [link to printable version]

Conferences & Event Management - The Conference & Event Management channel provides a full workflow to manage submissions, peer review, session schedules, and publication. [link to printable version]


Academic Communities

About

Digital Commons Communities are arranged by school, department, institute, campus, or other Kent State University division or structure. Our Digital Commons Team works with Copyright Services to secure permission to post materials that have been previously published elsewhere. We work with Interlibrary Loan to secure electronic copies of postable documents. When we are unable to secure copyright or licensing permission to re-post previously published materials, we can add citation information and other information about the publication to the appropriate Digital Commons Community. Often we are able to provide links to full-text available through University Libraries subscriptions.

Guidelines

Materials appropriate for Digital Commons Academic Communities are generally previously published works such as journal articles or book chapters. At least one author of the work must be affiliated with Kent State University. Deposited materials are intended to be permanent contributions to the repository; once deposited, a paper or other digital object generally may not be withdrawn.

How to Contribute Content

The Digital Commons Team of Kent State University will gather appropriate content by contacting Kent State University scholars and by searching scholarly databases. Content placed in SelectedWorks pages associated with Kent State University may, at University Libraries’ discretion, be added to other Digital Commons @ Kent State University Libraries Communities. If you have content that you believe is appropriate for Digital Commons @ Kent State University Libraries, please contact us at digitalcommons@kent.edu. Submitting a list of publications for consideration to the Institutional Repository does not guarantee that the contents will be added. Works submitted go through a copyright review process to ensure that Kent State University Libraries can legally post the material. Providing any relevant Copyright Transfer Agreement(s) between you and your publisher(s) will greatly accelerate this process.

Examples

Appropriate content for Digital Commons @ Kent State University Libraries may include, but is not limited to

  • Published articles from scholarly journals or post-prints of such articles
  • Works published in literary journals
  • Book chapters
  • Research reports
  • Administration and policy reports
  • Papers included in Conference Proceedings
  • Keynote and Commencement Addresses


SelectedWorks

About

SelectedWorks is a tool that provides a platform for faculty and other scholars to present a virtual library of their research and academic output. Individual researchers create and post content to their own pages. Researchers can follow other researchers’ pages. Social media links are integrated into the pages and all pages are part of a searchable network of scholars.

Guidelines

Material appropriate for SelectedWorks includes content of which the person creating the SelectedWorks page is an author or editor. This may include peer-reviewed journal articles, conference papers, book chapters, newsletter articles, data sets from original research, literary and creative writing, unpublished works, research reports, and lesson plans and other teaching materials.

How to Contribute Content

Scholars can start their own SelectedWorks pages at http://works.bepress.com/. Be sure to use your Kent State University email address for your page to be included in Kent State’s SelectedWorks Gallery. Content placed in SelectedWorks pages associated with Kent State University may, at University Libraries’ discretion, be added to other Digital Commons @ Kent State University Libraries Communities.

In order to deposit a work into SelectedWorks, you must hold the copyright to that work or have approval of the copyright holder to do so. If the work has been published by a traditional publisher, it is likely that you transferred your copyright to that publisher as part of the publication process. If you do not retain copyright but have transferred your copyright to a publisher or other party, you may still be allowed to post a version of your work. If you are unsure of the copyright status of your work, we recommend using Sherpa/Romeo or checking the publisher’s Website for more information. Contact Kent State University Libraries’ Copyright Services for assistance determining the copyright status.

All copyright holders depositing material into Digital Commons @ Kent State University Libraries, including SelectedWorks pages, agree to a non-exclusive perpetual license for Kent State University to use, distribute, and reproduce the work in an open access repository, unless access restrictions are agreed upon prior to the work’s submission into Digital Commons.

Examples

To view SelectedWorks pages that have already been created by Kent State University scholars, visit the Kent State University SelectedWorks Gallery. You can find examples of SelectedWorks pages from scholars at other institutions at http://works.bepress.com/.

Appropriate content for SelectedWorks may include, but is not limited to

  • Published articles from scholarly journals or post-prints or pre-prints of such articles
  • Works published in literary journals
  • Book chapters
  • Research reports
  • Administration and policy reports
  • Papers included in Conference Proceedings
  • Keynote and Commencement Addresses
  • Newsletter articles
  • Unpublished research findings
  • Datasets from primary research
  • Class syllabi or lecture notes or guides
  • Conference presentations


Image Galleries

About

Digital Commons Image Galleries provide a prominent place for faculty, students, and staff to showcase collections that are visual rather than textual in nature. Galleries can include collections of visual content including photographs, artwork, and other scanned images, making them an integral part of repository content. Metadata can be associated with images to enhance searching and retrieval.

Guidelines

Scope of Image Galleries
Digital Commons Image Galleries are best used to display a group of selected images. They are not intended to be the comprehensive archive for an exhaustive collection. Digital Commons Image Galleries are generally to be used to create an online exhibit of visually oriented materials. They are not a suitable platform for social sharing of images, even if the images are of university functions. Images of conference attendees will be displayed with Conferences and Events.

File Types
The Image Galleries support the popular file types including .jpeg, .gif, .tiff, .bmp, and .png.

Size of Images
Ideally, images should be displayed at no more than 470 pixels wide with height adjusted to maintain the aspect ratio.

Metadata
Although Digital Commons cannot embed metadata into the images themselves, metadata can be associated with uploaded images in order to enhance access.

How to Contribute Content

If you, your academic department or institute, or student organization have appropriate content for a Digital Commons Image Gallery, contact us at . Please have a title in mind for your gallery. University Libraries will discuss options for gallery design with you and will design the gallery set-up with you. We may ask image creators to sign a Permission to Display Faculty Artwork or Permission to Display Student Artwork form. In most situations, our Digital Commons Team will upload images for you, using content and metadata that you provide. Options for display include Slideshow and Content Carousel displays, as well as default grid and list views. External web site links can be included in the sidebar of your image gallery.

Examples

The Borowitz Collection Gallery is an example of a Digital Commons Image Gallery hosted by Digital Commons @ Kent State University Libaries: http://digitalcommons.kent.edu/borowitz/

Here are links to examples of Image Galleries from other institutions, each using a different type of visual content display:


Journal and Book Publishing

About

Digital Commons hosts research journals and student journals or other serial publications. Digital Commons @ Kent State University Libraries can also host open access books. Journals hosted on Digital Commons are discoverable by Google and other search engines, and are accessible online. Digital Commons supports open access, subscription-based, or hybrid serial publications. Journals can have their own customized designs and the peer review process is built into the customizable workflow.

Guidelines

Is Digital Commons the Right System to Publish Your Journal or Book?
Any journal, newsletter, other serial publication, or book, sponsored by any Kent State University faculty or student organization that produces output in the form of intellectual or academic works may consider Digital Commons @ Kent State University Libraries as a platform for publication. To be accepted, somebody in an editorial or oversight capacity of the serial publication must be associated with Kent State University. The editor(s) must be willing to learn the Digital Commons interface and post their own content.

Considerations in Favor of Hosting Your Publication on Digital Commons
The following are not requirements but are factors in favor of Digital Commons @ Kent State University Libraries being a good fit for your publication:

  • Publication will be open access
  • Journal or book editor or other person associated with the publication is likely to continue association with Kent State
  • If it is a serial publication, it will keep a regular schedule of publication (quarterly, monthly, et cetera)
  • You have an existing publication in need of a new platform and you plan to bring back content to the Digital Commons platform
  • The publication is a publication of an ongoing Kent State University student organization

How to Contribute Content

If you are interested in using Digital Commons @ Kent State University Libraries as a publishing platform, please contact us at digitalcommons@kent.edu to discuss the possibilities. A Digital Commons Team member will contact you. We may ask you to complete an initial questionnaire to help us to understand your publication’s needs. If the Digital Commons Team and the parties responsible for the publication agree to use the Digital Commons platform, we will ask you to sign a Memorandum of Understanding that details the expectations of Kent State University Libraries and the editors or producers of the publication.

Once a journal or other serial publication is accepted for the Digital Commons @ Kent State University Libraries platform, one or more members of our Digital Commons Team will work with you on set-up and training. Please allow several weeks to a few months for the design and set-up of your publication. Our Team will be available on an ongoing basis for consultation to assist with the use of Digital Commons but you are responsible for posting your own content.

Digital Commons @ Kent State University Libraries does not currently host any books. If you are a book author and have a book that you think would be appropriate for our platform, please contact us.

Examples

Types of publications appropriate for publication in Digital Commons include:

  • Serial publications published by KSU-affiliated centers and institutes
  • Journals and magazines with an academic focus published by KSU student organizations
  • Proceedings from recurring conferences hosted at Kent State University
  • Peer-reviewed journals edited by Kent State University faculty
  • Textbooks edited by Kent State University faculty
  • Scholarly books written by Kent State University faculty and staff

Example from Digital Commons @ Kent State University Libraries:

Advances in the Study of Information and Religion

Examples from other Digital Commons:

State Law Review

Global Business Languages

Annals of Environmental Science

Fishladder: A Student Journal of Art and Writing


Conferences & Event Management

About

Digital Commons Conference & Event Management channel allows conference and event organizers to host content produced from academic conferences and symposia. Digital Commons provides a full workflow to manage submissions, peer review, session schedules, and publication. Conference and Events hosted on Digital Commons are discoverable by Google and other search engines. Conference and Event pages provide a platform for posting schedules and conference participation and registration information.

Guidelines

Is Digital Commons the Right System to Host your Conference or Event?
Any event or conference sponsored by any Kent State University faculty or student organization that produces output in the form of intellectual or academic works may consider Digital Commons @ Kent State University Libraries as a platform for hosting the event. To be accepted, somebody with significant responsibility for the event must be associated with Kent State University. The individuals or organization responsible for the event must be willing to learn the Digital Commons interface and post their own content.

How to Contribute Content

If you are interested in using Digital Commons @ Kent State University Libraries as a platform to host your conference or event, please contact us at digitalcommons@kent.edu to discuss the possibilities. A Digital Commons Team member will contact you. We may ask you to complete an initial questionnaire to help us to understand your event’s needs. If the Digital Commons Team and the parties responsible for the event agree to use the Digital Commons platform, we may ask you to sign a Memorandum of Understanding that details the expectations of Kent State University Libraries and those responsible for the event.

Once a conference or other event is accepted for the Digital Commons @ Kent State University Libraries platform, one or more members of our Digital Commons Team will work with you on set-up and training on the interface. Please allow several weeks to a few months for the design and set-up of your publication. Our Team will be available on an ongoing basis for consultation to assist with the use of Digital Commons but you are responsible for posting your own content.

Examples

Types of events that might be appropriate for the Digital Commons platform:

  • Academic conferences held by scholarly organizations or institutes
  • Symposia that highlight research and scholarship in a field of study
  • Conferences that highlight student research and projects
  • Online conferences that feature video presentations and/or scholarly papers
  • Regularly occurring lectures of a scholarly and informative nature hosted by an academic department, institute, scholarly organization, or scholarly publication

Examples from Digital Commons @ Kent State University Libraries:

Annual Conference on Information and Religion

Annual Fall Symposium on Information and Religion

Examples from other Digital Commons:

Annual Conference on Innovative Pedagogy and Course Redesign

Octavofest

Journal of Law and Health Lecture Series